NOTE: This form is to be completed as you begin planning a program to assist in thinking through all details to develop the program/event desired. Submission of this form does not guarantee the program/event will take place but should be used when submitting the request for consideration to the Program Team.

IMPORTANT:

Committees should be established before a program/event is submitted.
New Programs/Events should be scheduled a minimum of 2-3 months in advance.
Marketing details for approved programs/events must be submitted by deadlines listed below (approximately 2 months in advance).

Keep in mind these Marketing Deadlines:
- JANUARY MARKETING DEADLINE IS NOVEMBER 15
- FEBRUARY MARKETING DEADLINE IS DECEMBER 15
- MARCH MARKETING DEADLINE IS JANUARY 15
- APRIL MARKETING DEADLINE IS FEBRUARY 15
- MAY MARKETING DEADLINE IS MARCH 15
- JUNE MARKETING DEADLINE IS APRIL 15
- JULY MARKETING DEADLINE IS MAY 15
- AUGUST MARKETING DEADLINE IS APRIL 15
- SEPTEMBER MARKETING DEADLINE IS JULY 15
- OCTOBER MARKETING DEADLINE IS AUGUST 15
- NOVEMBER MARKETING DEADLINE IS SEPTEMBER 15
- DECEMBER MARKETING DEADLINE IS OCTOBER 15

* Your First Name

* Your Last Name

* Your Email

* Your Mobile Number

BASIC INFO & LOGISTICS

* Proposed Name of Event/Program:

subject to approval

* Date(s) of Event/Program:

Please list all that apply.

* Regarding the date(s) above, please select the option below that applies best:

Please Select OneYes, my dates have been approved by Gerri Madenberg/Kendra Cluck.No, I have not had my dates approved but would like this to be a request for the dates I've listed.

* Time(s) of the Event/Program:

Please list start and approximate end times. We will typically only list start time.

Would this program/event being sponsored by any of our endowment funds that should be recognized? If so, please list Endowment Fund or sponsor.

* What is the budget for this event and where are the funds coming from?

Please list any budget details you have and any specific accounts, endowment funds, etc. that will contribute towards that budget total.

Anything specific you think we should know about the date(s) or time(s) you listed above? If so, please leave a note here.

* How are you planning on having this meeting?

Please select the best option.Online (interactive on Zoom meeting)Livestream/Webinar (no face-to-face interaction)Pre-recorded and streamedIn-Person at TBEIn-Person OFFSITEHybrid (combination of In-Person & Online)Hybrid (combination of In-Person & Livestream)

If the event is In-Person OFFSITE, what is the name & address of the location:

What is the plan for inclement weather (if any portion of this program/event is outdoors)?

* What type of event/program is this? (select no more than 3)

Please list any additional information you feel we need to know about the type of event or demographic:

Examples: Teenagers only, Adults ages 30-40, Interfaith families, etc.

Is your event limited to a certain number of people? If so, please provide max number allowed.

EVENT/PROGRAM PLANNING DETAILS

* Please provide a vision/description of your event:

Include initial ideas given the budget and timeline for this event.

* How do you want the attendees to feel after leaving this event and how will this meet a need for them?

* What is the expectation for staff participation leading up to and including day of tasks and roles?

How many volunteers will be needed at this event?

Approximate number including roles and description of tasks.

Is there anyone not in the Staff or Program Team who will have a role in the coordination or planning of this program/event? If so, how will information be communicated to them?

What are the things that need to happen day of? What is the timeline for day-of tasks (set-up, volunteer check-in, service, activities, tear-down, etc.)?

Will maintenance assistance be needed for this program/event?

Room set-up's including tables, chairs, linens, sound needs, technological assistance, etc. You will need to provide detailed instructions for the maintenance team including items needed and room layouts for the areas you will be using. These are due a minimum of 2 weeks before the event occurs. See Tovah for these forms and layout designs.

If registration is required, what is the deadline (date & time) registration should end?

Keep in mind marketing deadlines as well!

* We ask that you have someone who can take pictures/video of your event. Please choose one of the following:

This is a meeting and no pictures or videos will be needed.I will be taking pictures myself of the event/program myself and will send to Kendra once event/program is complete.I will be recruiting a volunteer who will already be attending the program/event to take pictures/video and ensure they will send to Kendra once event/program is complete.I don't have anyone who can take pictures for this event and may need a few contacts to reach out to.

Please upload any information you may have that will assist in the understanding of your requested program/event.

Documents, speaker information, bios, photos, etc.

Please list out any additional information you feel we may need to know about this event/program:

Program Development Form

BASIC INFO & LOGISTICS

EVENT/PROGRAM PLANNING DETAILS